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Scholarly Communication   Tags: data, faculty, open_access, publishing, scholarly_communications  

Last Updated: Feb 9, 2017 URL: http://chapman.libguides.com/scholarlycomm Print Guide RSS Updates

Funding Agencies with OA and Data Management Requirements Print Page
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Under review

Due to the change in administration, the policies and websites of many government administrations are in flux.  We will continue to monitor the news and update this website if any changes to the below policies are made.  While we will try to update information as soon as changes are known, some of the links below may have ceased working. Please contact me with any questions or to report a broken link.  

Contents

AHRQ: Agency for Healthcare Research and Quality

Open Access Manuscripts
Beginning October 2015, authors must submit their final, peer-reviewed, accepted journal manuscripts to PubMed Central (PMC) within 12 months of publication. 

Data Management and Sharing
To the extent feasible and consistent with applicable law and policy, digitally formatted scientific data resulting from unclassified research supported wholly or in part by Federal funding should be stored and publicly accessible to search, retrieve, and analyze.  Researchers will be required to include a Data Management Plan with their funding applications.

Alfred P. Sloan Foundation

Data Management and Sharing
Formatting and content requirements for formal grant proposals vary according to whether the proposed project is for academic research or for some other activity and according to whether the amount requested is greater than $125,000.

The Information Products Appendix has information on how to create an Information Products Plan, which will include making provisions for data.

American Heart Association

Open Access Manuscripts 
All journal articles resulting from AHA funding should be made freely available in PubMed Central within 12 months of publication.  It will be the responsibility of the author to ensure this occurs.

Data Management and Sharing
The AHA requires grant applicants to include a data sharing plan as part of the application process.  Any research data that is needed for independent verification of research results must be made freely and publicly available in an AHA approved repository within 12 months of the end of the funding period.

Assistant Secretary for Preparedness and Response

Open Access Manuscripts
ASPR will adapt the National Institutes of Health (NIH) Public Access Policy for eligible ASPR-funded research and require that ASPR-funded investigators submit an electronic version of final peer-reviewed journal manuscripts to PubMed Central (PMC) upon acceptance for publication.

Data Management and Sharing
All ASPR-funded researchers will be required to make the data underlying the conclusions of peer-reviewed scientific research publications freely available in public repositories at the time of initial publication in machine readable formats. ASPR will ensure that data management plans include clear plans for sharing research data.

Autism Speaks

Open Access Manuscripts
As of 2008, all researchers funded by Autism Speaks must submit a final, peer-reviewed copy of their research papers to PubMed Central upon acceptance for journal publication, to be made publicly available within 12 months.

Bill and Melinda Gates Foundation

Open Access Manuscripts / Data Management and Sharing
Beginning January 1, 2015, all funded researchers will be required to make their publications and underlying data sets openly available under a Creative Commons Attribution 4.0 (CC-BY 4.0) license within 12 months of publication.  This embargo will no longer be allowed after January 1, 2017.

California Department of Public Health

Open Access Manuscripts
In September 2014, Gov. Brown signed into law AB-609, which requires all researchers receiving funding from the California Department of Public Health to make their research freely available within 12 months of publication.

CDC: Centers for Disease Control and Prevention

Open Access Manuscripts
A CDC-funded author must submit an electronic version of the author's manuscript upon acceptance for publication to the National Institutes of Health Manuscript Submission System (NIHMS) for inclusion in PubMed Central (PMC) within 12 months of the publisher's official date of publication.

Data Management and Sharing
CDC-funded researchers will be required to make the data underlying the conclusions of peer-reviewed scientific research publications freely available in public repositories at publication in machine-readable formats. CDC will ensure data management plans include clear plans for sharing research data.

DHHS: Department of Health and Human Services

Open Access Manuscripts
Please see each individual agency (ACL, AHRQ, ASPR, CDC, FDA, and NIH) for their unique public access plans.

DOD: Department of Defense

Open Access Manuscripts
The Department of Defense will require the final, peer-reviewed manuscript of any publication arising from DoD-funded research to be made publicly available within 12 months of publication in the Defense Technical Information Center (DITC).

Data Management and Sharing
The Department of Defense will require digitally formatted scientific data resulting from DoD funding to be made publicly available, unless release would compromise the ability to file for intellectual property protection on any invention arising from the data.  EERE datasets will be deposited in OpenEI; all other data sets are left to the authors' choice. Authors will need to create Data Management Plans when submitting for funding.

DOE: Department of Education

Open Access Manuscripts
Institute for Education Studies (IES)-funded investigators must electronically submit final, peer-reviewed manuscripts resulting from research supported in whole or in part by IES to the Educational Resources Information Center (ERIC) upon acceptance for publication in a peer-reviewed journal.

DOE: Department of Energy

Open Access Manuscripts
DOE-funded researchers will be required to make their funded research articles openly available within 12 months of publication.  Metadata and abstracts will be hosted in PAGES, with a direct link to the open access version of record on the publisher’s website. In cases where the publisher does not provide public access, PAGES will direct the reader to the accepted manuscript hosted in an institutional repository (i.e. Chapman University Digital Commons) with a link provided by the author. In cases where the full text is not publicly accessible through publisher or institutional repositories, OSTI will host the accepted manuscript, submitted by the author, available through PAGES.

Data Management and Sharing
The new requirements regarding management of digital research data will appear in funding solicitations and invitations issued by the Office of Science beginning Oct. 1, 2014.  Other DOE research offices will implement data management plan requirements within the next year.

DOT: Department of Transportation

Open Access Manuscripts
All final peer-reviewed manuscripts accepted for publication, intramural technical or final reports, and/or Scientific Research project written deliverables (e.g., technical/final reports) that you produce under a DOT contract or grant must be submitted to the National Transportation Library. These publications will be made publicly available after an embargo period of at least 12 (preferably 18) months.

Data Management and Sharing
DOT-funded researchers will be required to submit a data management plan. for approval. The plan must identify a repository for data that is accessible by NTL. Specific requirements have yet to be determined, but may be based on the National Science Foundation (NSF) model.

FDA: Food and Drug Administration

Open Access Manuscripts
Beginning October 1, 2015, all peer-reviewed articles arising from FDA-funded research must be made freely available to the public in PubMed Central no later than 12 months after publication.  Either the final published article or the final peer-reviewed manuscript will be acceptable.  Article metadata must be made immediately available upon publication.

Data Management and Sharing
Digitally formatted scientific data resulting from unclassified research supported wholly or in part by Federal funding should be stored and publicly accessible to search, retrieve, and analyze, to the extent feasible and consistent with applicable law and policy.  Data management plans will be required in funding applications.

Ford Foundation

Open Access Manuscripts
Beginning February 1, 2015, the Ford Foundation requires all grant-funded research to be made openly available under a Creative Commons Attribution (CC-BY 4.0) license.  This applies to all copyrightable materials to emerge from the research, such as white papers, websites, and research reports.

Gordon and Betty Moore Foundation

Data Management and Sharing
All data used in or developed in whole or in part by foundation-funded projects (and that can be shared in a manner consistent with applicable laws) must be made widely available and freely shared as soon as possible.  Data management plans are required upon submission.

IES: Institute of Education Sciences

Data Management and Sharing
IES expects timely release of shared data files following the completion of a research study. In general, IES anticipates that the data will be shared no later than the acceptance of the main findings from the final study dataset in a peer-reviewed scholarly publication and that data will be available for at least 10 years. If researchers believe that full data sharing is not possible, they must provide a written rationale.

IMLS: Institute of Museum and Library Services

Data Management and Sharing
IMLS is committed to expanding public access to IMLS-funded research, data and other digital products: the assets you create with IMLS funding should be freely and readily available for use and re-use by libraries, archives, museums and the public.

NASA: National Aeronautics and Space Administration

Open Access Manuscripts
NASA-funded researchers will be required to make their peer-reviewed publications arising from the research publicly available within 12 months of publication in a NASA-branded portal of PubMed Central. Metadata should be made publicly available as soon as possible after final acceptance of a paper.

Data Management and Sharing
All proposals or project plans submitted to NASA for scientific research funding will be required to include a Data Management Plan (DMP) that describes whether and how data generated through the course of the proposed research will be shared and preserved (including timeframe), or explains why data sharing and/or preservation are not possible or scientifically appropriate.

NCAR: National Center for Atmospheric Research

Open Access Manuscripts
Beginning in 2009, peer-reviewed research published by NCAR scientists and staff in scientific journals must be made publicly available online through its repository, OpenSky.

NEH: National Endowment for the Humanities

Open Access Manuscripts / Data Management and Sharing
Recipients are expected to publish or otherwise make publicly available the results of work conducted under an award.

NIH: National Institutes of Health

Open Access Manuscripts
As of 2008, all researchers funded by the NIH must submit a final, peer-reviewed copy of their research papers to PubMed Central upon acceptance for journal publication, to be made publicly available within 12 months.  Researchers can either submit directly through the NIH Manuscript Submission System or arrange for their publisher to submit on their behalf.

Data Management and Sharing
All investigator-initiated applications with direct costs greater than $500,000 in any single year will be expected to address data sharing in their application. Genome data must be shared regardless of the budget.

NIJ: National Institute of Justice

Data Management and Sharing
In most instances, NIJ requires data sets resulting from funded research to be archived with the National Archive of Criminal Justice Data (NACJD). In your application for NIJ research grants, you must include a brief (one- or two-page) data archiving plan.

NIST: National Institute of Standards and Technology

Open Access Manuscripts
Authors of peer-reviewed scholarly publications are required to submit to the NIST public access archive system metadata and their copies of final peer-reviewed journal manuscripts once the manuscript is accepted for publication. NIST will also accept the final published version if permitted by the journal.  The final manuscript must be made publicly availabe within 12 months of publication in PubMed Central.

Data Management and Sharing
NIST intends to make freely available to the public, in publicly accessible repositories, all peer-reviewed scholarly publications and associated data arising from unclassified research and programs funded wholly or in part by NIST. Subject to the same conditions and constraints listed above, NIST will also promote the deposit of scientific data arising from unclassified research and programs, funded wholly or in part by NIST, free of charge unless otherwise excepted, in publicly accessible databases within 12 months of publication.

All proposals or plans for activities that will generate scientific data using NIST funding will be required to (1) adhere to a Data Management Plan (DMP) that describes how scientific data generated through the course of the proposed work will be shared and preserved or (2) explain why data sharing and/or preservation are not within the scope of this plan.

Plans are in place to develop an Enterprise Data Inventory and Common Access Platform to facilitate the indexing of publicly available datasets.

NOAA: National Oceanic and Atmospheric Administration

Data Management and Sharing
All NOAA Grantees must share data produced under NOAA grants and cooperative agreements in a timely fashion, except where limited by law, regulation, policy or security requirements. Grantees must address this requirement formally by preparing a Data Sharing Plan as part of their grant project narrative.

NSF: National Science Foundation

Open Access Manuscripts
As of January 2016, NSF will require that either the version of record or the final accepted peer-reviewed manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings be made publicly available through the NSF Public Access Repository within 12 months of publication. Either the final, peer-reviewed manuscript or the version of record will be acceptable.

Data Management and Sharing
Links to data management requirements and plans relevant to specific Directorates, Offices, Divisions, Programs, or other NSF units, are provided below. If guidance specific to the program is not provided, then the requirements established in the Grant Proposal Guide, Chapter II.C.2.j apply.

SI: Smithsonian Institute

Open Access Manuscripts
Publications resulting from SI funding must be submitted to Smithsonian-managed or -approved repositories within 12 months of publication.  Either the published version or the final, peer-reviewed draft is acceptable.  Implementation will be managed through Smithsonian Research Online (SRO) and Clearinghouse for Open Research of the United States (CHORUS).

Data Management and Sharing
Digital research data supporting publications must be submitted to Smithsonian-managed or -approved repositories. Data may be submitted to SRO or be deposited in an approved external, community-supported or discipline-specific repository, or via CHORUS.  Data management plans are required with funding applications.

USAID: U.S. Agency for International Development

Data Management and Sharing
The DDL is the Agency’s repository of USAID-funded, machine readable data created or collected by the Agency and its implementing partners. Datasets and supporting documentation created or collected directly by USAID Operating Units or under USAID-funded awards must be submitted for inclusion in the DDL. Datasets must be submitted by USAID Operating Units and implementing partners through the DDL Website in accordance with the instructions provided at the site.

USDA: U.S. Department of Agriculture

Open Access Manuscripts
The USDA public access policy will require that authors submit all final peer-reviewed journal manuscripts to PubAg once the manuscript is accepted for publication, in order to make them publicly accessible within 12 months of publication. In lieu of the final peer-reviewed manuscript, USDA will accept the final published article, provided the author has the right to submit the published version.

Data Management and Sharing
The USDA data policy is still in development.

USGS: U.S. Geological Survey

Open Access Manuscripts

Research resulting from awards granted in January 2016 or later will be required to archive their works with a recognized archive partner to make their articles publicly accessible in perpetuity. The articles will be discoverable via prominently displayed links on search results on the USGS Publications Warehouse.  Additional details of this plan are forthcoming.

Data Management and Sharing
Beginning February 2015, funding applications must include a data management plan. When approved, the data must be made publicly available under the authority of USGS Fundamental Science Practices (FSP) requirements (SM 502.1).

VA: U.S. Department of Veterans' Affairs

Open Access Manuscripts
Investigators must make  all peer-reviewed publications arising from VA-funded research publicly available by depositing final, peer-reviewed manuscripts in PubMed Central upon acceptance for publication. Manuscripts are made available to the public no later than 12 months after publication.

Researchers are also required to notify VHA Research Communications about of any upcoming publications or presentations, upon their acceptance, through the PubTracker system.

Federal agencies with over $100 million in annual R&D funds

On February 22, 2013, the Director of the Office of Science and Technology Policy issued a mandate requiring all federal agencies with over $100 million in annual research and development funds to develop plans to make their funded research freely publicly available within one year of publication.  This mandate applies both to research articles and data, and will require authors to self-archive their work in OA repositories.

Draft plans from each agency were due to the OSTP by August 22, 2013, to then be reviewed and developed into final plans.  Where available, these plans have been added to the list above.  Check back for forthcoming information on the final plans for the remaining agency.

  • Federal Aviation Administration (FAA)
  • Federal Highway Administration (FHWA)
  • U.S. Department of Commerce (DoC)
  • U.S. Department of Homeland Security (DHS)
  • U.S. Department of the Interior (DoI)
  • U.S. Department of State (DoS)
  • U.S. Census Bureau (unclear)

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In May 2013, President Obama issued an executive order making openness and machine readability the default standard for government information.

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In January 2014, HR 3547 (the Consolidated Appropriations Act) became law.  Division H, the Departments of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Act, 2014, requires such agencies with over $100 million in annual R&D funds to develop plans for a public access policy for either the final peer-reviewed manuscripts or the published versions of research papers arising from funded research within 12 months of publication.

Project Open Data

On May 9, 2012, the White House issued a memorandum requiring government agencies to make their data available, discoverable, and usable.  All agencies were required to meet the five initial requirements by November 1, 2013.  Learn more about the Open Data Policy and the tool created to support it, Project Open Data, below.

  


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